Notice at Collection of Personal Information

NOTICE AT COLLECTION OF PERSONAL INFORMATION

Effective Date: 7/10/26

Last Updated: 7/10/26

Epic Staffing Group (“Epic,” “we,” “us,” or “our”) collects personal information from you for business purposes, including evaluating your qualifications, responding to your inquiries, providing staffing services, and supporting our operations in the United States and the Philippines. This Notice at Collection explains the categories of personal information we collect, the purposes for which we use it, whether we sell or share it, and how long we retain it.

This Notice applies at the point where you interact with any Epic form, application, website, mobile app, job board, credentialing portal, or data intake system.

1. Categories of Personal Information We Collect

Depending on your interaction with Epic (candidate, employee, clinician, referral, website visitor, client), we may collect:

A. Personal Information

Contact details (name, email, phone, address)
Account information and login credentials (if applicable)
Employment history, resume, job qualifications
Education and certifications
Professional license numbers and expiration dates
Work eligibility documentation
Background check information
Communication records

B. Sensitive Personal Information (SPI)

We may collect the following SPI when necessary for staffing, placement, onboarding, credentialing, payroll, or compliance:

Social Security Number
Driver’s license, passport, or government ID
Financial account or payroll information
Health and vaccination information
Demographic information you voluntarily provide
Biometric identifiers (if required by background vendors)

C. Automatically Collected Information

IP address and device identifiers
Browser and device information
Cookie and tracking data
Usage metrics from our website or job search app

2. Purposes for Collection and Use

We use personal information to:

Evaluate candidates for job opportunities
Conduct credentialing, verification, and compliance checks
Manage the employment or engagement relationship
Process payroll, benefits, timekeeping, and assignments
Communicate with you regarding opportunities or services
Operate, secure, and improve our websites, systems, and apps
Comply with legal, contractual, and regulatory requirements
Detect, prevent, and investigate security incidents or fraud

Sensitive Personal Information is used only for permitted business purposes and not for inferring characteristics about you.

3. Selling or Sharing Personal Information

Epic does not sell personal information.

Epic may “share” personal information for cross-context behavioral advertising to the extent tracking technologies (e.g., analytics, cookies, pixels) are used.

You may opt out here:

Do Not Sell or Share My Personal Information → https://epicstaffinggroup.com/opt-out-preferences/

4. Limiting the Use of Sensitive Personal Information

You may limit the use of your Sensitive Personal Information to what is necessary for operational purposes by using the following link:

Limit the Use of My Sensitive Personal Information → https://epicstaffinggroup.com/opt-out-preferences/

5. Retention of Personal Information

We retain personal information only as long as necessary for the purposes described above, or as required by law.

General guidelines:

Candidate records: 4 years from date of decision
Employee records: 7 years from termination of employment, or longer where required to comply with wage/hour, discrimination, contract, or benefit-related legal requirements.
Credentialing documentation: 7 years from termination of employment, or longer where required to comply with wage/hour, discrimination, contract, or benefit-related legal requirements.
Payroll/tax information: 6 years, subject to a longer retention period as necessary to support the calculation of a retirement or pension benefit as discussed below
Website and app analytics: 26 months